What makes good customer service
Friday, May 25th, 2007Seth Godin recently described his experience of Apple’s misalignment of job execution with company goals.
I recently had a similar experience with my old ISP, iiNet. I’d lodged a billing dispute over an unwarranted $299 connection charge. I spoke to ten iiNet representatives over the course of a month while attempting to resolve the issue. I can honestly say that all but one consultant showed exemplary phone manners, but all but the last showed any significant display of true customer service. Phone manners are the icing sugar on top of the sponge cake of customer service. Without the icing sugar it’s not the same cake, but if all you get is icing sugar, sure, it tastes good, but you’re still left unsatisfied.
See, as Seth pointed out, the consultant believes that in order to “do their job” they simply have to be nice to the customer; doing something to appear as if they’ve attempted to resolve the issue. In nine out of ten in my case they did this by notifying someone else. For all the calls I made I only received one call in return, close to the time the dispute was lodged.
For the first call or two this would be satisfactory, after all everyone expects everyone else to do their jobs right, so informing someone else that they have outstanding work is considered ok. Yet if those other people also consider their job to be only appearing to do the right thing, then, as long as “the right thing” isn’t complete resolution, cases like mine end up in limbo.
Having worked for an ISP I know that performance reviews monitor quantifiable data like call times, but they don’t link individual performance with customer satisfaction. If the company’s goal is to provide quality services to customers, it must be the goal of each individual to do the same. It’s not “right” to consider any customer someone else’s responsibility, so it should not be seen as “doing your job” to delegate responsibility to someone else.
In the end my case was brought to a manager’s attention and he did “the right thing” by refunding the entire connection fee. Only in that case was “the right thing” inline with “doing his job.” But still, if all he did was to refund the charge, he also took the easy way out. He knew that after a month I would be in good standing to plead my case and, with the TIO’s assistance, win. He had no other option. I can’t comment on what did go on behind the scenes after my final call, but there were a number of team leaders who had been contacted numerous times and asked to return my call. Their poor performance needs to be addressed. Finally, the connection fee was one iiNet charged me on Telstra’s behalf. IiNet have lost money because of a charge Telstra were unjustified in making. That issue should be resolved between iiNet and Telstra, though I wouldn’t be surprised if closing my case also closed any further investigation.
As a result of all this I’ve switched my Telephony and Internet services back to Netspace. I have no guarantees that their customer service is any better, but incredibly poor performance from iiNet leaves me almost completely dissatisfied.
Seth’s suggestion that “Getting your team in alignment … is perhaps the first job a marketer has to do” applies equally to all forms of customer service including sales, customer service, and technical support. It also applies to internal relations as well. Or more generally, at any point where one person provides a product or service to another, the provider promises a certain level of satisfaction. It should be the provider’s goal, at every level the scope of the provider covers, to ensure that promise is always met in full.
If you're new here, you may want to subscribe to my RSS feed. Thanks for visiting!

